Job Description:

Job ID: 527759

Arizona Department of Education

The Arizona Department of Education is a service organization

committed to raising academic outcomes and empowering parents.

Budget Analyst

Job Location:

Budget Section

Phoenix Location

Posting Details:

Salary: $70,000 - $74,000

 Grade:  21

 Closing Date: 08/2/2024

Job Summary:

This position:

• Participates in preparing the Federal and State portion of the annual ADE Budget, which exceeds $11 billion and involves the coordination of data for more than 500 individual program budgets;
• Works with division heads and business managers;
• Develops, analyzes, and executes program area budgets, ensuring they are complete and accurate;
• Ensures budgets are in alignment with the organization's objectives and goals in the strategic plan and provides budget reports on a bi-weekly basis;
• Monitors and analyzes the expenditures of State and Federal funds to ensure program areas stay within their budget limitations’
• Approves all personnel and procurement requests for funding. Troubleshoots budget errors in AZ360 and APP as needed;
• Prepares telecom allocations on a monthly basis, risk management, rent, internal chargebacks yearly, appropriation loads to the GAO, and all appropriation transfers; and
• Works with programs and Grants Management to review availability of agency pass-through funds.
• Rare in-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs).  Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Job Duties:

• Establishes monthly telecom charges as well as yearly allocations for risk management, rent, and internal chargebacks
• Prepares appropriation loads and transfers
• Confers with Program Area management on the development of budgets for all grants and state funds for all administrative expenses
• Provides technical assistance to program area managers in preparing their budget proposals and analysis of past expenditures and projected future costs
• Reviews requests for budget revisions and makes recommendations to the program area managers based on the information gathered
• Prepares necessary budget revisions
• Monitors bi-weekly expenditure reports on approximately 100 State and Federal programs to prevent over expenditures
• Consults with and advises program area management of necessary adjustments in order to correct situation
• Aids in the development of the agency's annual budget request and reconciles to the program area's budget requests, adjusting as necessary
• Reads and interprets state, federal, and local codes, laws, and regulations in order to prepare reports or utilize in work activities
• Gathers data from manuals, statutes, rule books, codes, and regulations in order to make determinations and decisions
• Troubleshoots errors from AZ360 and APP, including collaborating with other areas on preventative actions (Procurement, Accounting)
• Reviews and approves Budget Verification Forms from Grants Management, a process required before any grant applications can be opened to schools

Knowledge, Skills & Abilities (KSAs):

Knowledge in:

• Principles and practices of budgeting procedures and techniques
• Budget formulation (development and documentation)
• Budget execution (distribution to organizational levels and its control and accountability).
• Data analysis
• Understanding of relationships between resources and an organization's mission and functions

Skills in:

• Analysis and evaluation of organizational spending
• Calculating, organizing, and planning
• Exercising independent judgment
• Inter-personal relations
• Coping with intervals of extreme stress and pressure
• Oral and written communications
• Intermediate to advanced skill in Microsoft Word and Excel
• Program and project management
• Research
• Organizing data
• Fostering support for building professional relationships

Ability to:

• Work independently
• Understand complex budget structures
• Interpret Arizona Revised Statutes, state policies and procedures, federal rules, and regulations
• Understand concepts and current practices in government budgeting and fiscal control

Selective Preferences:

Preference will be given to those applicants with a Bachelor’s degree in accounting or related field and/or equivalent working experience

Pre-Employment Requirements:

• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.
• If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Driver’s License Requirements.
• All employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Retirement:

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:

·       Affordable medical, dental, life, and short-term disability insurance plans

·       Top-ranked retirement and long-term disability plans

·       10 paid holidays per year

·       Vacation time accrued at 4.00 hours bi-weekly for the first 3 years

·       Sick time accrued at 3.70 hours bi-weekly

·       Deferred compensation plan

·       Wellness plans

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.  Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov.  Requests should be made as early as possible to allow sufficient time to arrange the accommodation. 

To submit your resume, click the "APPLY NOW" button below.

Having trouble applying for this position?

Email HRIShelpdesk@azdoa.gov or call (602) 542-4700 for assistance.

Job ID: 527759– Closing Date – 08/02/2024 – Visit http://www.hr.az.fov/AZStateJobs/ - Click on Search for Jobs – Select Department of Education from the Agency drop down list – Click on desired position – click Apply Now – Salary Range - $70,000 - $74,000