Job Description:

JOB TITLE:   EXECUTIVE DIRECTOR OF BUSINESS & OPERATIONS

DEPARTMENT:  District Office 

SUMMARY:Responsible for managing the financial affairs, maintains financial accountability, and budget oversight for the School District.  Manages the Facility, Transportation, Food Services, and IT operations of the District

ESSENTIAL DUTIES & RESPONSIBILITIES:

·         Manages, coordinates, prioritizes and schedules the daily financial and business operations for the District in compliance with federal, state and district regulations, policies and procedures

·         Interviews, recommends hires, trains, evaluates work performance, and disciplines staff in accordance with District personnel policies and procedures

·         Develops, analyzes and administers budget and long-range financial planning

·         Monitors cash flow and reconciliation of funds to County Treasurer

·         Provides financial guidance on District financial position and annual budget development

·         Provides financial data and budget projection as requested

·         Manages and prepares reports for the District federal grants management programs

·         Monitors the monthly cash management and completion reports for granting entities

·         Reviews monthly expense reports to determine compliance with grant application and specifications

·         Establishes, maintains and submits financial reports and internal audits required by state and federal agencies

·         Manages the District's benefit programs such as employee insurance, worker's compensation, unemployment, risk management and retiree insurance

·         Oversees and supervises the District's Business Office staff and operations such as Payroll, Accounts Payable/Receivable, General Fixed assets in compliance with regulatory requirements

·         Supervises the Food Service Department; audits monthly reports from the Food Service Director

·         Submits required reports to regulatory agencies; supervises the Maintenance and Transportation Department

·         Supervises the IT Department and ensures that fixed assets are properly accounted.

·         Generates and submits transportation reports to regulatory agencies

·         Monitors bus driver licensing compliance

KNOWLEDGE, SKILLS & ABILITIES:

·         Knowledge of District rules, regulations, policies and procedures

·         Knowledge of principles of federal and state accounting and financial reporting regulations, policies and procedures

·         Knowledge of principles of management, supervision and training methods and techniques

·         Knowledge of principles of Generally Accepted Accounting Standards practices and procedures

·         Knowledge of computer financial management software programs and databases

·         Knowledge of principles of grants monitoring and reporting practices

·         Knowledge of principles of customer service methods and techniques.

·         Skill in reading, analyzing and interpreting financial records, reports and regulations

·         Skill in developing and projecting budgetary expenses

·         Skill in delegating, assigning and evaluating work performance of assigned staff

·         Skill in managing multiple programs and departments

·         Skill in written and oral communications

·         Skill in establishing and maintaining effective working relationships

·         Ability to speak and read English proficiently

QUALIFICATIONS & REQUIREMENTS:

Education & Experience:

·         Bachelor’s Degree in Accounting, Business Administration or related field

·         Five (5) years public sector accounting, business management or related experience (Preferred)

·         Two (2) years of management or supervisory experience

·         Must possess current/valid AZ Driver’s License

·         Finger Print Clearance

·         Maintain requirements for access to Fort Huachuca

Any equivalent combination of training, education and experience that meets minimum requirements

Computer Proficiency: General proficiency with MS Office, required financial programs, and other programs required for the supervision of Maintenance, Transportation, and Food service.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.     

While performing the duties of this job, the employee is required to reach with hands and arms. The employee is frequently required to climb, sit, stand, bend, and walk. The employee would be required to carry up to 20 pounds safely and could occasionally lift or move up to twenty-five pounds.  

WORK ENVIRONMENT:

Indoor office environment.  This position regularly works indoors.  The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times.   Will have contact with employees, external agencies and the public.

Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent. The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties may be performed by the individual currently holding this position and additional duties may be assigned.

More information available on our website:  www.fhasd.org

Apply directly through Frontline:  https://www.applitrack.com/fhasd/onlineapp/ 

Any further questions contact:

Susana Stinson 

stinsons@fhasd.org

520-417-8409