Job Description:

Salary Range:

$60,000 - $69,500.00 USD annually.

As part of Arizona State University’s charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.

The Payroll Manager leads all aspects of the payroll process, ensuring accurate and timely salary payments to employees while adhering to legal compliance by managing tax deductions, supervising the payroll team, and maintaining precise payroll records, requiring a strong understanding of payroll regulations and software proficiency. The Payroll Manager will perform accounting duties to process receivables, payroll and maintain general ledger, using computerized systems. The Payroll Manager will be responsible for leading the preparation of financial statements and reports and with budget and cash management.

QUALIFICATIONS:

• Bachelor’s degree in Accounting or related field, required.

• 3 years experience in Payroll, Finance, or related field.

• 1-2 years of progressive supervisory experience, preferred.

• 2-3 years experience in Workday, preferred.

• Active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card.

• Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered. 

DUTIES AND RESPONSIBILITIES:

• Leads the preparations and processing of the semi-monthly payroll utilizing Workday..

• Manages payroll tax compliance in ADP Workforce Now ensuring compliance standards are consistently being met.

• Monitor the functionality of the Workday system; ensuring that integrations are functioning properly and being updated to meet new organizational initiatives and local/federal regulations.

• Analyzes and responds to complex matters requiring comprehensive knowledge of payroll policies and procedures.

• Offers insight and support, organization wide, of payroll knowledge and expertise to requesting employees.

• Works with new and existing employees on accessing their payroll information, including training sessions for large new hire groups and annual training. 

• Preparing reports and provide recommendations by compiling summaries of company earnings, taxes, deductions, leave, disability payments, and non-taxable wages

• Establishes and maintains processes, systems and controls to ensure compliance with federal, state, local and payroll/wage and hour regulations.

• Identifies new states as hiring continues to expand nationally to ensure proper processes and applications are submitted in a timely fashion to ensure compliance with payroll regulations.

• Develops, analyzes and verifies payroll reports and documents for accuracy.

• Ensures compliance with state, federal, and local payroll regulations.

• Responsible for payroll reconciliations at the end of the pay cycle, quarter, and calendar year to the general ledger and associated federal and state tax reporting compliance verification.

• Ensures all data is authorized for payment and coded to appropriate accounts.

• Prepares and audits reports for various governmental agencies.

• Additional duties may be assigned as necessary.

SUPERVISORY RESPONSIBILITIES:

• Directly supervises employees.  Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include decisions related to selection, performance appraisal, discipline and salary recommendations. 

• Build strong and empowered teams by providing direction, delegation, counsel, mentoring and expertise to individual team leads, while retaining overall responsibility and accountability for results. 

• Oversees the daily workflow of the department.

• Promote and encourage the development, training and promotion of staff members to assure the perpetuation of a professional and competent workforce.

KNOWLEDGE, SKILLS AND ABILITIES 

• Working knowledge of accounting and payroll computer systems like Workday, ADP Workforce Now, INTACCT, and others.

• Advanced experience with Microsoft Suite; ability to develop and use complex Excel spreadsheets and Word documents.

• Ability to build community amongst cross-functional teams while communicating effectively both verbally and in writing.

• Ability to manage confidential matters discretely and with good judgment.

• Self-starter, organized, detail-oriented, and dependable.

• Capability of prioritizing multiple projects and responsibilities while meeting deadlines.

• Ability to analyze and assess issues and problem-solve accordingly.

• Ability to articulate, represent professional demeanor and take initiative.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 15 lbs such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

LOCATION:  

UCENT - Hybrid

TRAVEL: 

Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.

This job description is subject to change at any time.

What about learning drives us to do more than deliver the lesson? Maybe we’re overachievers. Or maybe we just know what real impact looks like. Each one of us has seen passion win over fear, vision become relentless focus and belief in human potential make it all the way to the finish line.

Our mission is to design new models for educational success and raise academic achievement for all learners Are you ready to find a career with a company whose mission, vision, and values align with yours?  Can you see yourself fitting into this mission with us? 

https://asuprep.asu.edu/careers/