Job Description:

TITLE:  Human Resources Coordinator 

CLASSIFICATION:  Exempt 

Administrative Placement Schedule 

GENERAL STATEMENT OF RESPONSIBILITIES:  To perform professional, technical, and analytical Human Resources (HR) duties in recruitment & selection, classification & compensation, program compliance, records management, employee relations, and special projects. Reasonable accommodations may be made to enable individuals with disabilities to perform the principle duties below.           

PRINCIPLE DUTIES: (essential functions) 

• Consults with staff and managers to analyze, facilitate and resolve HR issues; interprets policies and advises employees and supervisors regarding HR issues, policies and procedures.
• Responds to requests for information and assistance from employees, management, outside agencies, and the public; explains personnel policies and provides assistance and technical information to District staff and the public within scope of authority in a prompt, efficient, friendly, and patient manner.
• Prepare and assists with correspondence related to HR information, requests, concerns, and questions.  
• Interprets and explains Federal and state rules and regulations; conducts studies and provides assistance on compliance with laws, rules and regulations, and coordinates resolution of issues.
• Monitors documents and policies for compliance with Federal, state, and District policies and practices; oversees the maintenance of HR records and confidential employee personnel files and assures compliance with state and Federal regulations.
• Performs research and analysis on special HR projects, and prepares reports based on the findings and results; assists the HR Director in policy administration including researching and interpreting regulations and advising on policy development and implementation issues.
• Compiles, extracts, and analyzes statistical data on District operations, and prepares technical reports as required.
• Consults with staff and answers questions on process such as:  FMLA, ADA, and worker’s compensation.
• Assists HR Director with unemployment cases and trials as requested.
• Explains rules, policies, and procedures within the scope of authority; refers technical questions and matters requiring policy interpretation to Director for resolution.
• Work closely with hiring managers throughout search processes, providing consistent and accurate information and timely, helpful service.
• Guide candidates through hiring and onboarding processes.
• Handle pre-employment functions related to transitioning applicants to employees. Process personnel action requests, as required.
• Perform customer service functions by answering candidate and employee requests and questions.
• Process staff transfers and separations from service.
• Guide and assist candidates and staff in obtaining and renewing state certification, as appropriate to their assignment.
• Input and maintain up-to-date, complete, and accurate information on staff in district electronic and filing systems as well as with the State of Arizona.
• Contribute to the development and ongoing maintenance of Human Resources information on the district's website and other platforms.
• Contribute to the preparation of employment contracts and at-will notices.
• Provide information on policies and procedures.
• Maintain knowledge of employment laws and adhere to all policies, regulations, and rules.
• Maintains absolute confidentiality of all work-related matters, personnel records and information.
• Assists the HR Director with safety walks and responsibilities related to the safety committee.
• Performs other duties as assigned.

 KNOWLEDGE AND SKILLS REQUIRED: 

Knowledge of District organization, operation, policies and procedures.                            Knowledge of principles and practices of human resources administration in the public sector.                                                                                                                        Knowledge of State and Federal laws, statutes, rules, codes and regulations governing Human Resources activities and functions, including certification requirements for education.                                                                                                                      Knowledge of recruitment strategies, and laws and regulations relating to Equal Employment Opportunity (EEO) and the Affirmative Action Plan (AAP).                      Knowledge of procedures for management of public sector personnel files and confidential records.                                                                                                                     Knowledge of computer spreadsheet and database software applications.                        Knowledge of general office processes and procedures.                                          Knowledge of safe work practices.       

Skill in analyzing HR issues, collecting information, and recommending methods, procedures and techniques for resolution of issues.                                                                Skill in interpreting and explaining technical HR policies and procedures.                            Skill in interpreting and applying relevant County, state and Federal statutes, rules and regulations.                                                                                                                           Skill in researching, collecting, and analyzing data, and preparing reports.                               Skill in maintaining confidentiality of District issues and personnel information, according to the standards of the Privacy Act of 1974, {5USC § 552A}.                                                      Skill in entering information into a computer system with speed and accuracy.                      Skill in operating personal computer utilizing standard and specialized software.                Skill in public relations and customer service.                                                                        Skill in establishing and maintaining effective relationships with co-workers and others.  

PHYSICAL REQUIREMENTS:  Light physical demands; standard office environment; frequent to constant use of a personal computer. Required to perform the following physical requirements of the position with reasonable accommodation: vision corrected to 20/20, ability to hear in the normal range (corrected), able to speak clearly, and able to lift, move and carry up to 20 pounds. 

PREFERRED QUALIFICATIONS:  Bachelor’s Degree in Human Resources, Business or Public Administration, or related field; AND three (3) year’s Human Resources program administration experience, including one year of recruiting experience; OR an equivalent combination of education and experience that provides the required knowledge and skill.  

REQUIRED LICENSE/CERTIFICATION:  Valid State of Arizona Driver’s License. Valid IVP fingerprint card from the Arizona Department of Public Safety or the ability to obtain one. 

TERMS OF EMPLOYMENT:   Twelve months per year.  Salary and work year to be established by the Board. Telecommute eligibility established by the Governing Board in accordance to Policies GCC & GDD. 

EVALUATION:    Performance of this job will be evaluated annually in accordance with the provisions of the Board’s policy on evaluation of classified personnel.

To apply log into: https://littletonaz.schoolspring.com/