Job Description:

REPORTS TO:

Superintendent of Schools

QUALIFICATIONS:

·         Graduation from a standard high school or possession of a GED

·         Experience in executive secretarial work

·         Demonstrated proficiency in computer literacy

·         Demonstrated knowledge of Microsoft Word, Excel, OUTLOOK, and the PowerSchool system.

PREFERRED:

·         Minimum of two (2) years of Post Secondary Education

·         Business education courses and management

·         training.

MAJOR FUNCTION

Performs highly responsible complex duties as a confidential assistant in relieving the Superintendent of administrative and operational details of his office.

Works independently within the scope of established laws, rules, regulations and procedures, and applies knowledge of departmental organization, programs, and goals of the school system to achieve daily tasks.

Direction is received from the Superintendent who confers with the employee on unusual or complex administrative and technical problems.

ESSENTIAL RESPONSIBILITIES:

·         Manage the operations of the Superintendent's office

·         Serves as liaison between the Superintendent and staff, departments, and public community, business and governmental entities

·         Manage the operations of the Principal’s office

·         Receives, screens, sorts, distributes, and acknowledges correspondence

·         Receives and screens calls and answers inquiries

·         Handles incoming correspondence, both personal and confidential

·         Initiates and composes correspondence of a routine and/or complex nature and handles non-routine matters, as required

·         Makes decisions based on established procedures and practices and handles administrative details independently

·         Makes all arrangements for School Board meetings, including preparation of Agenda and compilation of pertinent material for distribution to Board members, staff, and media

·         Coordinates meetings, conferences, speaking engagements, and appointments for the Superintendent

·         Attends Board and Executive meetings, as assigned, to gain knowledge of issues, projects, and plans of the Superintendent and to follow through on all requests recommended and approved by the Superintendent

·         Prepare records, reports, and department budget requests

·         Applies knowledge of School Board and system operations and functions as related to informational requests

·         Reports regularly to the superintendent any developments or issues within the school system which may require the Superintendent’s awareness or action

·         Establishes and maintains effective relationships with the public, media, and officials

·         Utilizes advanced technological devices and applications in maintaining the Office of the Superintendent

·         Compiles data from a wide variety of sources for the purpose of preparing reports, making recommendations, and/or preparing information

·         Prepares, maintains, and reviews records and reports for accuracy and completeness

·         Maintains thorough knowledge of school district policies and procedures

·         Maintains complex confidential files and records of office correspondence, documents, reports and other material, to include personnel records, for the Superintendent

·         Maintains digital board docs

·         Performs related work as required and other duties as assigned by the superintendent