Job Description:

Administrative Coordinator - Office of General Counsel/Compliance

Job ID: 322008

Location: District Support Services Cntr

Full/Part Time: Full Time

Regular/Temporary: Regular

Salary Range

$23.60 - $30.68/hourly, DOE

Grade

113

Work Schedule

Monday - Friday, 8am - 5pm

Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision—https://district.maricopa.edu/governing-board-operations/board-policies/1-vision-mission-values-and-strategies/1-0#:~:text=Our%20Mission%3A%20The%20Maricopa%20Community,and%20the%20communities%20we%20serve.

We focus on people—not profits.

With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. https://www.maricopa.edu/colleges

We don't just support our community—we help build it.

We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County.https://www.maricopa.edu/industry/impact

We believe our employees are our most valuable asset.

Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of https://www.maricopa.edu/about/careers/benefits available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

• Nationwide Medical, Dental, and Vision Coverage

• Paid Time Off: Vacation, Sick Leave, and Personal Time

• 20 Paid Observed Holidays

• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage

• https://www.azasrs.gov/, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions

• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)

• Tuition Reimbursement for employees and dependents

• Annual Professional Development Funding

• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars

• Monthly Health & Wellness Calendar and Newsletter

• Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs

• Employee Assistance Program (EAP)

• Sight-On-Site Eye Care Services

• Mobile On-Site Mammography Screenings

• Pre-Retirement Planning Events

• Qualifying Employer forhttps://studentaid.gov/manage-loans/forgiveness-cancellation/public-service (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

The Administrative Coordinator in the Office of Compliance & Risk Management plays an essential role in supporting the Chief Compliance Officer and the Compliance & Enterprise Risk Management (ERM) team at Maricopa Community Colleges, as this position helps keep daily operations running smoothly by coordinating programs, managing projects, and ensuring priorities are handled efficiently in a fast-paced, collaborative environment.

From maintaining insurance and workers' compensation records to managing internal and external websites, this role supports a wide range of compliance and risk management initiatives. The Administrative Coordinator also enhances workflows, ticketing systems, and knowledge bases to strengthen communication and engagement across the District. This opportunity is ideal for someone who enjoys problem-solving, staying organized, and working with leaders across departments to promote compliance, innovation, and operational excellence at Maricopa Community Colleges.

Essential Functions

30% - Provides administrative support to the Chief Compliance Officer and the Compliance & Enterprise Risk Management (ERM) team:

• Serves as the primary point of contact for internal and external stakeholders across the District.

• Provides guidance on ERM policies, procedures, and regulations.

• Coordinates programs and projects, ensuring priorities are handled efficiently.

• Prepares, proofreads, edits, and verifies documents, reports, and presentations.

• Organizes and maintains filing and record-keeping systems.

• Processes requisitions and coordinates related administrative tasks.

20% - Supports Enterprise Risk Management administrative and insurance functions:

• Assists with intake, tracking, and management of insurance issues, workers' compensation, requests for Certificates of Insurance (COIs), and other ERM-related tasks.

• Coordinates logistics and tracking for risk assessments.

• Builds and maintains partnerships with vendors and facilitates collaboration across teams.

20% - Develops correspondence and visual materials:

• Creates written content and visual materials, including presentations, charts, and diagrams, for reporting and stakeholder communication.

• Maintains internal and external Compliance & ERM websites to ensure accurate and accessible information.

20% - Coordinates and maintains Compliance and ERM knowledge bases and management tools:

• Manages knowledge bases, ticketing systems, workflows, and other management tools to enhance operational efficiency.

• Develops innovative solutions to improve communication and engagement with stakeholders.

• Researches and compiles information, reviews procedures for compliance, and recommends improvements.

• Monitors budgets and resolves fiscal discrepancies to support smooth operations.

10% - Performs other duties as assigned.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and three years of advanced administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive-level staff.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above, sufficient to successfully perform the essential duties of the job, such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

• Minimum of three (3) years of progressively responsible administrative or secretarial experience, preferably within an educational institution, supporting multiple stakeholders.

• Demonstrated ability to independently gather, evaluate, and summarize relevant information related to departmental initiatives and devise plans for execution.

• Demonstrated ability to manage multiple priorities with strong organizational and time-management skills; proven success in meeting deadlines in fast-paced environments.

• Excellent written and verbal communication skills, with a focus on clarity, professionalism, and responsiveness.

• Strong proficiency in technology tools, including the Google Suite (Docs, Sheets, Slides, Forms), video conferencing platforms (e.g., Google Meet, Zoom, Microsoft Teams), and other digital collaboration tools, web-based applications, and portals.

• Experience in monitoring budgets, processing requisitions, ordering supplies, and coordinating with vendors.

• Experience working in administrative or project coordination roles in higher education.

Special Working Conditions

• In-person at the Maricopa Community College District Office location: 2411 West 14th Street, Tempe, AZ 85281.

• One to two days per week remote (maybe subject to change).

• Work Schedule Varies; may be required to work evenings and weekends

• May be required to sit for a prolonged period of time, viewing a computer monitor

Posting Close Date

Open until filled

First Review Thursday, November 6, 2025

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https://apptrkr.com/6669197

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