Job Description:

School District No. 21 of Maricopa County, Arizona

MURPHY ELEMENTARY SCHOOLS

POSITION DESCRIPTION

TITLE: Registrar  

POSITION GOAL(S): The goals of this data entry position are to input & manage student data records via the District computerized student management system (SMS), on paper, and in files. Reporting of student data to Administration and District departments is required. Additionally, the Registrar/Secretary will assist with receptionist and other routine duties in the office to which assigned. 

QUALIFICATIONS:  1. High School diploma required or equivalency certificate (GED). (One year of moderately difficult secretarial-clerical experience may substitute for training requirement).

1. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Access, Publisher, Outlook).

1. Computer experience and proficiency with data collection, entry, and reporting via Microsoft Office Suite applications and Web Sites.

1. Ability to maintain effective working relationships with Staff, Students, and Parents.

1. Requires more than two years of related experience with at least one year service in the district desirable.

1. Ability to translate and communicate in Spanish is required.

1. Must have a valid IVP (fingerprint clearance card)

SUPERVISED BY: Administrator of office to which assigned 

SUPERVISES: No one.

PERFORMANCE  RESPONSIBILITIES:

1. Will input student information through the SASI system, or other student management system as developed, into the computer on a daily basis as needed or directed by supervisor.  Including all program information, compiling reports from attendance data for staff, school, and/or district use, such as monthly register reports, class rosters, attendance reports, etc. 

1. Will perform a variety of routine clerical duties of a moderately varied and difficult nature under general supervision and to provide general support services.  Perform filing, answer telephones, and take messages for school staff and students.

1. Maintain the student filing system in order, active and withdrawn student files.  Recording and classifying administrative forms, reports, data and records.

Student Registrar/Secretary

Job Description

Page Two

1. Type routine correspondence, form letters, forms, tabulations, requisitions, lists, tables and other materials from copy or rough notes.

1. Will document as required all student attendance activity, enrollments, and withdrawals following established procedures, including issuance of attendance/tardy slips for late students to class and calling of Parents/Guardians for attendance verification each morning.

1. Assist Teachers with attendance reports. (i.e. Attendance Reports for Report Card preparation)

1. Will keep a logbook of student records requested and received tardies, sign-outs, etc…..

1. Will assist in the preparation of student records to be forwarded to district records room.  Will assist with the transfer of student records to be placed in new classroom for following school year, according to class list (End of Year Procedures)

1. Assist with mailings such as retention notices, 8th grade activities, and insure that flyers, newsletters, notices, menus, etc., are distributed in a timely manner.

1. Present a positive image of the school to parents, and convey to them the school’s genuine concern with the education, growth and development of each child.

1. Assist Administrative Secretary with opening of school procedures, end of year procedures check-out, and other job related tasks throughout the school year.

1. May assist Office Staff with the translation of newsletters, program information, and notices that are sent home to the parents, including verbal translations for Teachers and the School Nurse when assistance is needed if the CHRS is absent.

1. Assist with maintaining the office in a clean and uncluttered order.

1. If a nurse and/or community worker is out of the office, provide assistance for the student on medication, as per guidelines, and other emergencies that may occur.

1. May distribute keys to substitutes, etc.

1. Attend local or remote training to maintain and improve job knowledge of computer systems, data management procedures, student management systems, etc.

1. May perform other job related tasks upon request of the supervisor.

PHYSICAL REQUIREMENTS: Sitting with some stooping/bending, walking, standing and

lifting.

TERMS OF EMPLOYMENT: 12 months.

EVALUATION: Performance on this job will be evaluated annually in accordance with the provisions of Board Policy on the evaluation of Classified Personnel.

PAY RANGE: $15.50 to $19.25 (depending on experience)