Job Description:

Learning Foundation and Performing Arts - Gilbert is hiring for a full-time Front Office Manager for the 2025-2026 School Year.

We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling appointments, making office supplies arrangements, greeting students and visitors, student registration, attendance and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Serve as the point person for office manager duties
• Schedule appointments
• Answer phones
• Greeting students, parents, visitors and staff
• Order supplies
• Attendance
• Student Registration to maintain student records, enrollment, transfers, withdrawals, records requests, and other registration duties under the direction of the principal and District Office.
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures

Skills

• Proven experience as an Office manager, Front office manager, or Administrative assistant
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands-on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Previous work in a Mental Healthcare related field is a plus but not required.
• Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card.
• Preferred 1-3 Years Related Experience.

Physical Demands:

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Duties are typically performed in school and/or office settings throughout the division.
• May include frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required.
• Must have the ability to sit or stand for extended periods of time; to enter data into a computer keyboard; to research identified job-related duties using the Internet and other resources; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; and the ability to understand and follow oral and written instructions.

To Apply:

• Email a copy of your current resume
• Transcript or diploma
• Teaching and/or Special Education Certificates (if applicable)
• Current Arizona IVP Fingerprint Card
• Three letters of professional reference.
• (If applicable, please include any endorsements, training, education in progress, experience, and/or certifications).

Job Type: Full-time. Salary based on experience and education. Benefits available for full-time employees.

Job Types: Full-time, Contract

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Ability to Commute:

• Gilbert, AZ 85296 (Preferred)

Ability to Relocate:

• Gilbert, AZ 85296: Relocate before starting work (Preferred)

Work Location: In person