School Registrar/ Front Desk, Phoenix Modern


Position:
School Registrar/ Front Desk

Type:
Charter

Location:
Urban

Job ID:
134049
County:
East Maricopa


Posted:
May 10, 2026



Contact Information:
Phoenix Modern
14109 North 109th Street
Scottsdale, AZ 85255-1600
District Website

Contact:
Nikol Carlson
Phone: 4804429641
Fax:
District Email


Job Description:

JOB DESCRIPTION: The School Registrar serves as the organizational heartbeat of the school community by managing learner records, enrollment processes, compliance documentation, and family communication systems. This role ensures that all learner information is accurate, confidential, and accessible while creating a welcoming and supportive experience for families, guides, and learners.

The ideal candidate is detail-oriented, warm, organized, tech-savvy, and able to balance administrative precision with compassionate communication.

SPECIFIC DUTIES AND RESPONSIBILITIES (Other duties as assigned)

Attendance & Compliance

  • Monitor daily attendance and support attendance follow-up procedures.

  • Manages late arrival and early pickup processes

  • Maintains transcripts and school records

  • Maintain compliance with state enrollment and attendance requirements.

  • Prepare records and documentation for audits, reporting deadlines, and state submissions.

  • Support immunization tracking and required health documentation.

  • Maintain required compliance documentation.

Family & Community Communication

  • Serve as a welcoming first point of contact for families, visitors, and community members.

  • Respond to emails, phone calls, and questions regarding enrollment and records.

  • Support communication related to school events, deadlines, and registration updates.

  • Help families navigate school systems and processes with patience and clarity.

Administrative Support

  • Assist with scheduling, report cards, learner portfolios, and school documentation.

  • Support coordination of school events, exhibitions, and family conferences.

  • Collaborate with leadership and guides to ensure smooth school operations.

  • Maintain office organization, filing systems, and administrative calendars.

  • Support lunch program coordination 

  • Receives and delivers mail

KNOWLEDGE AND SKILLS:

  • Knowledge of Synergy

  • Knowledge of Google suite

  • Must be able to read, write, and speak the English language.

  • Knowledge of applicable Federal, state, county and city statutes, rules, regulations, ordinances and codes and ASCB policies and procedures, including Arizona Department of Health Services regulations.

  • Knowledge of the principles of confidential file, records and database management.

  • Skill in establishing and maintaining confidential and public information, files, records and databases.

  • Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school 

  • Skill in operating a personal computer and printer utilizing a variety of software applications.

MINIMUM QUALIFICATIONS: A high school diploma or GED, AND one (1) year of relevant secretarial, clerical, customer service or closely related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

OTHER REQUIREMENTS:

  • Must possess or obtain an Arizona IVP Fingerprint Clearance Card.

  • Must be able to pass a background clearance check.

  • May be required to work outside the normal working hours.

  • May be required to lift and/or carry heavy, bulky supplies, materials, equipment and other items weighing up to 35 pounds.

  • May be required to possess and maintain a valid Arizona driver's license

MINIMUM QUALIFICATIONS: A high school diploma or GED, AND one (1) year of relevant secretarial, clerical, customer service or closely related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

OTHER REQUIREMENTS:

  • Must possess or obtain an Arizona IVP Fingerprint Clearance Card.

  • Must be able to pass a background clearance check.

  • May be required to work outside the normal working hours.

  • May be required to lift and/or carry heavy, bulky supplies, materials, equipment and other items weighing up to 35 pounds.

  • May be required to possess and maintain a valid Arizona driver's license



Other:

WHO WE ARE:

At Phoenix Modern, we believe learning is rooted in love, joy, growth, and wonder. Our team members create spaces where learners feel seen, empowered, and inspired to lead their own journeys. The School Registrar plays a vital role in building strong relationships and supporting the systems that help our community thrive. 

Our instructional approach at Phoenix Modern provides learners with significant opportunities to play an active role in their own learning and shape the community. On a typical day, learners engage in self-paced core skill development using a variety of tools and resources, participate in guided discussions, and immerse themselves in multi-week projects and workshops. Our mixed-age elementary and middle school studios are prepared for 20-25 learners, representing 2 grade levels in each studio.

Job Type: Full-time M-F, hourly, following the school calendar. 

Ability to Commute:

  • Phoenix, AZ 85012 (Required)

Work Location: In person